To: All Ripley Parish Councillors
You are hereby summoned to attend the meeting of RIPLEY PARISH COUNCIL to be held at The Ripley Parish Council Office on Friday 22nd May 2020 at 1500hrs for the purpose of transacting the following business.
Members of the public and press have a right and are cordially invited to be present at the meeting. There will be an opportunity to address the Council between 1500 and 1515hrs.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will be held remotely via the Zoom application. Please contact the Parish Clerk for details of how to join the meeting
Jim Morris, BSc (Hons), PSLCC
Clerk to the Council
AGENDA
1. APOLOGIES FOR ABSENCE
To RECEIVE any apologies for absence from Ripley Parish Council members
2. PUBLIC QUESTIONS
To RECEIVE and CONSIDER questions from members of the public
3. DISCLOSURE OF INTERESTS
To RECEIVE any disclosure by members of non-pecuniary interests in agenda items
To RECEIVE any written requests for new disclosable pecuniary interests dispensations Without a dispensation a member may not participate in any discussion on the matter nor vote
4. MINUTES
To RECEIVE and SIGN as a correct record the Minutes of the Ripley Parish Council meeting held on Friday 17th March (Appendix A)
5. MATTERS ARISING
To RECEIVE and CONSIDER a list of the parish council’s current actions and matters arising (Appendix B)
6. THE GENERAL POWER OF COMPETENCE
To RESOLVE that Ripley Parish Council meets the conditions required to be able to use the General Power of Competence
7. CHAIRMAN’S REPORT
To RECEIVE and CONSIDER a report from the parish council Chairman
8. REPRESENTATIVES’ REPORTS
To RECEIVE and CONSIDER reports from the representatives for the Lovelace Ward of Guildford Borough Council and the Horsleys Division of Surrey County Council
9. CLERK’S REPORT & DATE & LOCATION OF MEETINGS 2020-21
To RECEIVE and CONSIDER a report from the parish council Clerk, including the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council (Appendix C)
10. FINANCE
i) To RECEIVE and APPROVE the schedule of accounts received and paid for the period 01/04/20 – 30/04/20 totalling £29,674.84 (Appendix D)
ii) To RECEIVE and APPROVE any invoices presented for payment by the Parish Clerk
iii) To RECEIVE and CONSIDER a report from Ripley Corona Support Network
iv) To RECEIVE and CONSIDER a report on the Finance Working Group’s meeting held 05/05/20
v) To RECEIVE and CONSIDER the council’s year-end report from auditor Mulberry & Co (Appendix E)
vi) To RECEIVE and CONSIDER a Grant Request from Ripley Business Association
11. ANNUAL RETURN – GOVERNANCE STATEMENT 2019-20
TO RECEIVE and CONSIDER Section 1 of the Annual Return for the year ended 31/03/20 which has been prepared for the external auditors PKF Littlejohn LLP as required by the Accounts and Audit (Amendment) Regulations 2006 (Appendix F)
12. ANNUAL RETURN – ACCOUNTING STATEMENT 2019-20
To RECEIVE and CONSIDER Section 2 of the Annual Return for the year ended 31/03/20 which has been prepared for the external auditors PKF Littlejohn LLP as required by the Accounts and Audit (Amendment) Regulations 2006 (Appendix G)
13. LEISURE & FACILITIES
To RECEIVE and CONSIDER Leisure & Facilities matters ongoing:
i) Ripley Picnic Event 2020
ii) Ripley Christmas Fair 2020
iii) Draft letter to residents regarding management of The Green
iv) Unauthorised encampment
14. ITEMS FOR INCLUSION ON THE AGENDA OF A FUTURE PARISH COUNCIL MEETING
To RECEIVE from members any items for inclusion on the Agenda of a future meeting
15. DATE OF THE NEXT PARISH COUNCIL MEETING
To NOTE the date of the next Parish Council Meeting: Thursday 18th June 2020