To: All Ripley Parish Councillors
You are hereby summoned to attend the meeting of RIPLEY PARISH COUNCIL to be held at The Ripley Parish Council Office on Thursday 16th January 2020 at 1930hrs for the purpose of transacting the following business.
Members of the public and press have a right and are cordially invited to be present at the meeting. There will be an opportunity to address the Council between 1930 and 1945hrs.
Jim Morris, BSc (Hons),PSLCC
Clerk to the Council
AGENDA
1. APOLOGIES FOR ABSENCE
To RECEIVE any apologies for absence from Ripley Parish Council members
2. PUBLIC QUESTIONS
To RECEIVE and CONSIDER questions from members of the public
3. DISCLOSURE OF INTERESTS
To RECEIVE any disclosure by members of non-pecuniary interests in agenda items
To RECEIVE anywritten requests for new disclosable pecuniary interests dispensations. Without a dispensation a member may not participate in any discussion on the matter or vote
4. MINUTES
To RECEIVE and SIGN as a correct record the Minutes of the Ripley Parish Council meeting held on Thursday 21st November 2019 (Appendix A)
5. MATTERS ARISING
To RECEIVE and CONSIDER a list of the parish council’s current actions and matters arising (Appendix B)
6. CHAIRMAN’S REPORT
To RECEIVE and CONSIDER a report from the parish council Chairman
7. REPRESENTATIVES’ REPORTS
To RECEIVE and CONSIDER reports from the representatives for the Lovelace Ward of Guildford Borough Council and the Horsleys Division of Surrey County Council
8. FINANCE
To RECEIVE and CONSIDER matters ongoing under the auspices of parish council finance:
i) To RECEIVE and APPROVE the schedule of accounts received and paid for the period 01/11/19 – 31/12/19 totalling £28,040.51 (Appendix C)
ii) To RECEIVE and APPROVE any invoices presented for payment by the Parish Clerk
iii) To RECEIVE and CONSIDER a report on the recent Finance Working Group meeting
iv) To RECEIVE and APPROVE the council’s interim audit report
v) To RECEIVE and APPROVE the council’s budget calculation for financial year 2020/21
9. PRECEPT REQUIREMENT
To RESOLVE the parish council’s precept requirement for financial year 2020/21
10. PLANNING & ENVIRONMENT
To RECEIVE and CONSIDER matters ongoing under the remit of the P&E Committee:
i) Minutes of P&E Committee meetings11/11/2019&02/12/2019 (Appendix D)
ii) Garlick’s Arch
iii) Surrey County Council Survey on Prudential RideLondon – Surrey
iv) Quarterly meeting with SCC Highways
v) Ripley CofE Primary School
11. LEISURE & FACILITIES
To RECEIVE and CONSIDER Leisure & Facilities matters ongoing:
i) Christmas Fair 2019
ii) Ripley Event 2020
iii) Ripley Village Hall
iv) Correspondence: Field, Ripley Green (Appendix E); Policy for use of The Green
12. COMMUNICATION& LIAISON
To RECEIVE and CONSIDER Communication & Liaison matters ongoing:
i)Recognising Ripley report
ii)Correspondence:The track outside our home on The Green(Appendix F)
13. ITEMS FOR INCLUSION ON THE AGENDA OF A FUTURE PARISH COUNCIL MEETING
To RECEIVE from members any items for inclusion on the Agenda of a future meeting
14. DATE OF THE NEXT PARISH COUNCIL MEETING
To NOTE the date of the nextParish Council Meeting: Thursday20thFebruary 2020
15. To PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 2, Item 16 of the Agenda
PART 2: CONFIDENTIAL ITEM
16. CLERK’S PAY AWARD 2020-21
To RECEIVE and CONSIDER the outcome of discussions over the Clerk’s pay award for 2020-21 at the recent meeting of the Finance Working Group